Data protection record

This document contains certain details regarding the processing of Personal Data of the Joint Data Controllers as required by the applicable EU Data Protection Legislation.

1. The subject and duration of the processing of Personal Data of the Joint Data Controllers

The subject-matter of the processing of Personal Data of the Joint Data Controllers is the processing of personal data of present and past members and beneficiaries of the Marie Curie Actions programme, in order to, inter alia, assess the impact of the programme. Information on the directors (and, where relevant, employees) of the MCAA will also be processed.

The duration of the Processing of Personal Data of the Joint Data Controllers is the duration of the Service Agreement.

2. The nature and purpose of the processing of the Personal Data of the Joint Data Controllers

The purpose of the processing of the Personal Data of the Joint Data Controllers is to (i) assess the impact of the Marie Curie Action programme and improve the programme, (ii) execute the agreements between MCAA and its members, and (iii) general administration purposes (including the management of payments, and of claims or disputes). More details are included in the Service Agreement executed by the Data Processors and the European Commission.

3. The type of Personal Data of the Joint Data Controllers to be processed

Identification and contact informationFirst name, last name, e-mail address, postal address, country of residence, photo, account information and password for the personal profile, social network URL’s
Personal characteristicsBirth date, nationality, gender and any other information disclosed by data subjects
Financial informationBank account numbers and payment information
EducationAcademic curriculum and degrees
Profession and employmentEmployer organization, position within the organization Characteristics specific to the management of contractual benefits, information about professional activities, licenses and permits
Other dataPhotos and videos Copy of ID card or passport (insofar as legally required or permitted) Research experience and Interests Membership of scientific panel, data concerning the Marie Curie project(s) in which the member was involved (project acronym, title, type of project, EC ID number, host institution, host country host city) and any other data that the individual member may choose to add to their profile to assist in networking with other members
Additional Data collected when users apply on forms like event registration, grant applications and reimbursement forms. Those data may vary per form.IP Address Spoken Languages Visa Information like Passport number Number and Age of children Affiliation Funding source Phone number Financial details like (Bank Name, VAT Number, BIC/SWIFT, IBAN/Bank account number, Name of account holder, city and country of account holder) Photo Expenses breakdown Travel details like date, arrival and destination details Accommodation details Travel tickets Invoices (Travel, Hotel, Meal) Proof of payment Quotation details Reimbursement amounts MCSA funding details Media and publication details Paypal payment details (Payment date, payment status, payer first name, last name and email, transaction ID) Any other details the applicant chooses to enter to assist his application.

4. The categories of Data Subjects to which the Joint Data Controllers' Personal Data relate

Past and present adult beneficiaries of the Marie Curie Action programme.

Past and present members of the MCAA.

Past and present directors (or interns or employees, if applicable) of the MCAA.

5. The obligations and rights of the Joint Data Controllers

The obligations and rights of the Joint Data Controllers are laid down in this Memorandum of Understanding and in the Service Contract. 

Joint Data ControllersData Processors
MCAA [name and position] [phone number] [email address]INOVAMAIS Pedro Castro - Chief Financial Officer +351 229 397 130     pedro.castro@inova.business 
European Commission [name and position] [phone number] [email address]Intrasoft Alexandros Stylianou – Project Manager (+30) 210 6876603  Alexandros.STYLIANOU@intrasoft-intl.com  
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