Elections for new MCAA Board and Executive Committee

Open Call for MCAA Board Candidates

Publication date: 17th December 2021

Deadline for submission of applications: 31st January 2022 (17:00 CET)

Every two years, a new MCAA Board and Executive Committee are to be elected by the members attending the General Assembly (either physically or remotely); the upcoming election will be on the 27th March 2022 during the General Assembly in Lisbon. The MCAA Board and Executive Agency are the two bodies in charge of governing your organisation. You can now put your own name forward for the election to play a key part in the future of the association!! The 11 board members will be legally responsible for the MCAA.

You have until the 31st January 2022 (17:00 CET Brussels Time) to present your candidacy to the upcoming positions.

a) An individual can run for at most one (1) Board position, provided they are eligible. If an individual applies to run for a Board position, they cannot apply to run for another Board position simultaneously.

b) Eleven Board Positions are to be Elected, as follows:

- One Chair of the Board (and Executive Committee)

- Two Vice-Chairs of the Board (and Executive Committee)

- One Treasurer of the Board (and Executive Committee)

- One Secretary of the Board (and Executive Committee)

- Six Ordinary Board Members

c) A Board member shall not be elected more than two times.

d) The term/mandate of the Board shall not be remunerated!

The responsibilities of the Board are described in the Articles of Association, you can consult them here.


ELIGIBILITY AND ADMISSIBILITY CONDITIONS

In order to be eligible for election, Marie Curie Alumni shall comply with the following criteria:

- Comply to all the requirements stated in Article 2 of the Election Rules

- To be registered on the Marie Curie Alumni web-portal for at least 12 months before the date of the election;

- Not have been a member of the board for two full terms.

- To have set up a personal and career profile in the web-portal, completed to at least 90%;

- To have filled in the Board Application Form, available on the web-portal, during the nomination period, and no later than 31thJanuary 2022 (17:00 CET Brussels Time).

- To have no conflicts of interest (candidates must declare potential conflicts of interests, which will be evaluated by the Task Force[FT2]  before validating the candidacy).

- To have no criminal records, and have not been involved in any illegal or unethical activity, including fraud, tax evasion, influence peddling, etc.

- Adhere to the values of the MCAA as well as to the Articles of the Association (AoA).

- They may not be a member of the MCAA 2022 Election Task Force designated to prepare these guidelines.

- Mostafa Moonir Shawrav

- Valentina Ferro

- Sara Ricardo

- Brian Cahill


Excom Members Eligibility:

An additional eligibility criterion is required for applying to any excom position:

- The excom members should show a previous experience of leadership, either within MCAA (Members of the board, Chairs of the chapter or working groups) or outside MCAA

BOARD MEMBERS ROLE AND EXPECTED COMMITMENT

Being a board member of the MCAA represents a legal responsibility and entails a considerable time commitment.

All ordinary board members would be required to commit 2-3 hours per week on MCAA related tasks, including, but not limited to:

- participating in the board meetings & monthly strategy meeting.

- allocating budget for all different budget lines

- represent MCAA at internal and external meetings;

- broader decision making, like helping in the organization AC and other MCAA-wide events, coordinating and supporting working groups activities, contributing to the strategic direction of the organization, etc;

- drafting, reviewing and signing/supporting MCAA statement and/or other issues that align with the MCAA strategy ;

- supporting the organization of the General Assembly, and any GA related work including the Article of the Association;


EXCOM RESPONSIBILITIES

Board members who are also part of the executive committee, will have additional responsibilities. As such, a higher time commitment might be requested.

Specifically, every Excom Board Member will be required to:

- participating in Monthly Excom Meetings,

- Voting on different types of grants and decisions

- Voting on Annual Plan of activities and Annual Report for all chapters and working groups

- Allocating the budget for chapters and working group activities based on the review of their annual plans

- frequently representing MCAA at meetings throughout Europe, both in person and online, especially for events organized by MCAA stakeholders;

- all the responsibilities expected from ordinary board members.

Furthermore, different roles in the Executive Committee represent different responsibilities:


CHAIR RESPONSIBILITIES

The MCAA chair would be required to commit an average amount of 12-15 hours per week on MCAA related task, including but not limited to:

- executing operational tasks and collaborating with MCAA contractors and/or hired personnel;

- work as a contact point for MSCA Unit;

- reviewing and signing legal documents;

- organizing the board meetings and general assembly (once a year);

- reviewing and signing MCAA statement, white papers, etc;

- monitoring and replying, when applicable, to email communication from members and stakeholders;

- all the responsibilities expected from excom board members;

- all the responsibilities expected from ordinary board members.


VICE-CHAIR RESPONSIBILITIES

The MCAA vice-chairs would be required to commit an average amount of 8-10 hours per week on MCAA related task, including but not limited to:

- executing operational tasks and collaborating with MCAA contractors and/or hired personnel;

- supporting the work of the MCAA chair, when required;

- reviewing and signing legal documents;

- reviewing and signing MCAA statement, white papers, etc;

- monitoring and replying, when applicable, to email communication from members and stakeholders;

- all the responsibilities expected from excom board members;

- all the responsibilities expected from ordinary board members.


TREASURERS RESPONSIBILITIES

The MCAA treasurer would be required to commit an average amount of 6-8 hours per week on MCAA related task, including but not limited to:

- overseeing and managing the financial aspects of MCAA;

- contributing to the preparation of the Approval of the Annual Accounts at the GA;

- presenting the Approval of the Annual Accounts at the GA;

- all the responsibilities expected from excom board members;

- all the responsibilities expected from ordinary board members.


Secretary responsibilities

The MCAA secretary would be required to commit an average amount of 6-8 hours per week on MCAA related tasks, including but not limited to:

- supporting the drafting and editing of the minutes of the MCAA board meetings and excom meeting;

- coordinating the communication efforts, through internal communication bulletins, among board members, between excom and ordinary board members and between the board members and the chairs of working groups and chapters;

- all the responsibilities expected from excom board members;

- all the responsibilities expected from ordinary board members.

PUBLICATION OF CANDIDATES PROFILES AND APPLICATION

Candidates profiles, positions to which they are applying, and a short statement regarding their application will be published, in alphabetical order, on the MCAA web-portal, and thus available to all registered members. The compendium will be available on-line at least two weeks ahead of the Election Day.

In case of any question please address the MCAA through election.taskforce@mariecuriealumni.eu.