Administrative Assistant (Closed)

 

We are looking for an

Administrative Assistant 

Job description:

This Administrative Assistant will be responsible for providing administrative and secretarial support to the MCAA, including, but not limited to: 

  • Support the Board and the Operational Team on the daily management of the association
  • Handling office tasks, such as filing, generating reports and presentations, setting up meetings, taking meeting notes, managing multiple email accounts
  • Be the first point of contact for MCAA Members' support
  • Assess membership applications
  • Making travel arrangements, such as booking flights and accommodation
  • Collaborate with cross-functional teams to ensure efficient workflow and smooth operations
  • Communicate with multiple internal and external stakeholders

What we expect:

  • A graduate qualification; Proven experience as an Administrative Assistant or in a similar role
  • Excellent organisational and time management skills
  • Proficient in G Suite, Monday.com, Slack, Microsoft Office Suite 
  • Strong written and verbal communication skills
  • Ability to handle sensitive and confidential information with discretion.
  • Detail-oriented with a focus on accuracy and efficiency
  • Ability to multitask and prioritise tasks effectively
  • Fluent in English
  • The readiness to join an international virtual team

Will be considered as advantages: 

  • Additional qualification as an Administrative Assistant or Secretary is a plus
  • A person residing in Belgium or willing to relocate to Belgium (As the organisation is based in Belgium)
  • B1 level in French

What we offer:

  • MCAA service contract as a freelancer from April 2024 until the end of December 2024
  • Compensation is based on the candidate's relevant experience, with a daily gross rate ranging from 110 to 135 Euros. A correction coefficient may apply depending on the geographical location.
  • The position is expected to be five days a week, approximately 220 days/year.
  • Flexible working hours 
  • Being part of a growing international network

More information:

The Marie Curie Alumni Association (MCAA) is a global network of researchers who have benefited from or are benefitting from the Marie Sklodowska Curie Actions (MSCA). MCAA supports and contributes to the advancement of knowledge for a global, diverse, and informed society. MCAA enhances the flow of knowledge across different countries, sectors of the economy, and scientific disciplines. By encouraging networking, cooperation, and mutual understanding among MCAA members and external stakeholders, MCAA serves as a forum for debate between researchers and society. The key focus of MCAA is to promote career development opportunities, offer networking, and contribute to science policy.  Since its establishment in 2014, MCAA has contributed to shaping the future science policy in Europe, providing different career development opportunities and supporting the wider research community on topics affecting research and researchers' lives. Currently, MCAA has over 21,000 members from 150+ countries. MCAA has 35 geographical chapters and 10 thematic working groups.

 

How to apply? 

Please follow these instructions to apply:

  • Combine your Motivation Letter and CV as a single PDF 
  • Rename the combined PDF as follows: AdminAssistant_<applicant’sName>
  • Send your application to jobs@mariecuriealumni.eu 
  • Deadline for submissions: As soon as possible, no later than March 20, 23:59 CET (Applications may be evaluated on a rolling basis)
  • Starting Date: As soon as possible, preferably mid of April 2024

The position will be open until it is fulfilled.